2008
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ARTICLE 1 - BOARD OF DIRECTORS,
EXECUTIVE COMMITTEE & STAFF
A. BOARD OF DIRECTORS
1. The Ballistic United Soccer Club
(BUSC) Board of Directors shall be comprised
of a minimum of the following members:
President, Vice President, Treasurer
and Secretary.
2. The Board of Directors shall
manage the operation of BUSC and shall
establish and implement BUSC policy,
rules and procedures. The Board of Directors
shall also promote and execute all duties
necessary for the proper management of
BUSC. Each Director shall have the authority
to manage the office assigned and may
add to his or her staff all assistants
as deemed necessary. No approval for
assistants by a majority of the Board
of Directors is necessary.
3. The Board of Directors shall
be responsible for and have the sole
authority for being familiar with, interpreting,
implementing and enforcing the Constitution,
By-Laws, General Procedures and Policy
Interpretation Memoranda of BUSC and
all applicable Rules and Regulations
of the Associations with which BUSC is
affiliated.
4. The Board of Directors shall
have the right and authority to suspend,
bar completely or otherwise discipline
any team, player, coach, manager, team
assistant, Club official or any other
person associated with the operation
and management of BUSC.
5. The Board of Directors shall
appoint as many members to its Board
as deemed necessary for the management
of BUSC. Members shall perform duties
in a timely manner and have responsibilities
as described in the BUSC Job Description
for their position.
6. President: The
President shall chair and conduct all
meetings of the Board of Directors and
shall cast a vote only in the case of
a tie. The President shall execute all
documents on behalf of BUSC after approval
of the Board of Directors. The President
shall also appoint representatives to
other than standing committees, boards
and other functions, which affect BUSC.
In the event one or more Board of Director
positions become vacant, the President
shall nominate a replacement for the
vacant Board of Director position(s).
The nominee will become a member of the
Board upon majority vote. The President
will also review all Board of Director
job descriptions yearly.
7. Vice
President : In
the absence of the President, the
Vice-President shall preside at
meetings of the Board of Directors.
The Vice President shall retain
a vote while presiding at meetings
in the absence of the President.
The Vice President shall also chair
all special events. The Vice President
shall oversee all operations of
BUSC tournaments and jamborees.
The Vice President shall select
and order club and tournament trophies,
pins and patches. The Vice President
will also oversee the team picture
process and shall chair the Scholarship
Committee.
8. Treasurer: The Treasurer
shall collect all revenue directed to
BUSC, shall give all receipts for all
revenue collected and shall deposit all
revenue collected in a recognized bank
in the name of BUSC. The Treasurer shall
manage the accounting books, financial
documents and checks in the name of BUSC.
The receipt book, vouchers and accounting
ledger shall be properly balanced and
produced when requested by the Board
of Directors. The Treasurer shall make
monthly and annual financial reports
to the Board of Directors, and will produce
the final annual budget. The Treasurer
shall be responsible for preparing any
and all documents pursuant to the Articles
of Incorporation and tax exemption status
of BUSC, and will work with all necessary
third parties for the proper and timely
filing of tax returns. All accounts shall
be paid by check. Any check over the
amount of $5,000 shall bear any two (2)
signatures of the following positions:
Treasurer, Vice-President or President.
At no time shall any related parties
be the two (2) signatures on a check,
regardless to whom the check is payable.
9. Secretary: The Secretary
shall provide timely notice of and the
agenda for all BUSC meetings, shall record
the attendance and minutes of all meetings
of both the Board of Directors and Executive
Committee, and shall provide draft copies
of the minutes for approval at the next
scheduled meeting. The Secretary shall
maintain all club correspondence, official
documents and guidelines. The Secretary
shall chair the Rules and Revisions Committee.
10. Director of Player
Development: The Director
of Player Development (“DPD”)
shall be responsible for the identification
and development of soccer players.
The DPD shall also provide guidance
and assistance to the Director of Coaching
and will oversee the development and
performance of BUSC coaching and player
training programs. The DPD shall chair
the Audit Committee.
11. Division 1 Director: The
Division 1 Director shall oversee the
Division 1 program/teams and shall act
as the liaison and ombudsman for and
between the Board and the Division 1
players, their parents, Director of Coaching
and the Division 1 coaches. The Division
1 Director shall assist in the registration
of Division 1 players, shall organize
and participate in placements (formerly
tryouts) and Division 1 team selection/formation.
This Director shall also assist in the
selection and hiring of coaches. The
Division 1 Director shall be the club
representative to the Division 1 league
Games Committee and league related Tournaments.
12. Division 3 Director: The
Division 3 Director shall oversee the
Division 3 program/teams and shall act
as the liaison and ombudsman for and
between the Board and the Division 3
players, their parents, Director of Coaching
and the Division 3 coaches. The Division
3 Director shall assist in the registration
of Division 3 players, shall organize
and participate in placements (formerly
tryouts) and Division 3 team selection/formation.
This Director shall also assist in the
selection and hiring of coaches. The
Division 3 Director shall be the club
representative to the Division 3 league
Games Committee and league related Tournaments.
13. Division 4 Director: The
Division 4 Director shall oversee the
Division 4 program/teams and shall act
as the liaison and ombudsman for and
between the Board and the Division 4
players, their parents, Director of Coaching
and the Division 4 coaches. The Division
4 Director shall assist in the registration
of Division 4 players and Division 4
team formation. The Division 4 Director
shall be the club representative to the
Division 4 league related Tournaments.
This Director shall also chair the Protest,
Appeals and Disciplinary Committee.
14. Director of Information
and Technology: The
Director of IT shall create and maintain
a web page for BUSC. This director
shall also ensure that there is the
timely posting of information provided
by the Board of Directors or other
items as appropriate. This Director
will review and make recommendations
relating to technology, communications
and/or the web page.
15. Director of
Marketing: This Director shall
create, manage and maintain the marketing
of BUSC. The Director of Marketing
shall prepare and distribute club communiqué,
press releases and coordinate game
result publicity with local newspapers.
The DoM shall also work with the Vice
President to ensure the proper marketing
of special events.
16. Fields Director: The
Field Director shall secure and coordinate
soccer fields for use by BUSC. This Director
shall coordinate with the Match Secretary
on all field requirements, be responsible
for the layout and lining of fields and
shall manage field set up and take down.
The Field Director shall also coordinate
with the Director of Equipment as it
pertains to the purchase or repair of
goals, nets, corner flags and other game
related equipment. The Field Director
shall prepare and submit proper field
permit request forms to the City of Pleasanton
for field use, shall act as the club
representative to the City Sport Council
and shall work with City representatives
regarding field conditions and closures.
17. Equipment Director: The
Equipment Director shall order, inventory,
maintain and make recommendations regarding
soccer related equipment, uniforms and
wearables. The Equipment Director shall
coordinate with the Director of Coaching
regarding vendor and uniform selection,
and shall coordinate with the club tournament
directors regarding the design, selection,
purchase and ordering of pins, tee shirts,
wearables or other items for sale at
tournaments.
18. Match Secretary:The
Match Secretary shall schedule all Division
1, 3 and 4 games involving BUSC players.
The Match Secretary shall coordinate
with the Field Director for game field
requirements and shall coordinate with
the Director of Coaching regarding practice
field assignments.
19. Director of Officiating: The
Director shall serve as the BUSC liaison
to the Pleasanton Soccer Referees Association.
This Director shall ensure assignment
of referees to all league and practice
games.
B. EXECUTIVE COMMITTEE
1. The Executive Committee of the Board
of Directors shall be elected at the
BUSC Annual General Meeting. The term
of office shall be as determined by the
BUSC Constitution.
2. The officers of the Executive Committee
shall be comprised of the President,
Vice President, Secretary, Treasurer,
and one member at large.
3. The elected officers and the member
at large shall constitute the Executive
Committee of BUSC. The Executive Committee,
under the direction of the President,
shall set forth BUSC policy and implement
the policy in the best interest of BUSC.
The President shall be the Chief Operating
Officer and Chief Executive Officer of
BUSC. The President shall report to the
Board of Directors at regular monthly
meetings.
4. The Executive Committee will
produce the yearly budget and present
the budget to the voting members of the
Board of Directors for approval. Approval
of the voting members of the Board of
Directors is necessary. If the budget
is not acceptable to the voting members
of the Board of Directors, the budget
shall be returned to the Executive Committee
with Board of Directors' recommendations
for adjustments. The adjusted budget
shall again be presented to the voting
members of the Board of Directors for
approval.
5. If an Executive Committee member
violates the Constitution or governing
by-laws of BUSC, PYSL, CYSA, or other
soccer related governing bodies, the
remainder of the Executive Committee
shall be empowered to remove said Executive
Committee member by ballot vote after
a proper hearing. A new member will be
nominated and elected to office within
45 days of the vacancy. The election
will be called for by any remaining members
of the elected officials. A member of
the Executive Committee or appointed
Board of Directors may be removed by
two-thirds (2/3) vote of the Board of
Directors.
6. When an Executive Committee member's
term is completed, the Board of Directors
shall determine if the Executive Committee
member is to be given a vote of confidence
and re-nominated for a new term. A vote
of confidence by the Board of Directors
shall be done without the person to be
nominated or re-nominated present. Discussion
should be open and frank. When the Board
of Directors decides to nominate or re-nominate
an Executive Committee member, the members
of the Board of Directors are encouraged
to vote for that candidate during elections
at the Annual General Meeting.
7. The Executive Committee shall meet
whenever the President deems it necessary
or if the President is instructed to
do so by two (2) or more members of the
Executive Committee. Minutes of the discussion
of this meeting shall be distributed
to the Board of Directors.
C. STAFF POSITIONS
1. Division 1 Technical
Director: The
Division 1 Technical Director develops,
implements and manages the club training
program for Division 1 soccer players
per the terms and conditions of the contract.
The Technical Director organizes and
runs placements, assists in the formation
of teams, selects and recommends for
Board of Director approval all Division
1 coaches. The Technical Director establishes
a player curriculum to develop a consistent
playing philosophy for use through all
levels and ages.
2. Division 3 Technical
Director: The
Division 3 Technical Director develops,
implements and manages the club training
program for Division 3 soccer players
per the terms and conditions of the contract.
The Technical Director, organizes and
runs placements, assists in the formation
of teams, selects and recommends for
Board of Director approval all Division
3 trainers.
3. Division 4
Technical Director: The Division 4 Technical Director
develops, implements and manages the
club training program for Division 4
soccer players per the terms and conditions
of the contract. The Technical Director,
organizes and runs training sessions
and camps for Division 4 players.
4. Registrar: The Registrar is responsible
for all BUSC player registration including
approval of scholarships for registration.
The Registrar coordinates registration
and effects player adds, drops and transfers.
The Registrar issues player passes and
other appropriate documentation to players
and coaches. The Registrar manages the
Age Group Coordinators and handles Club
insurance papers, medical forms for players.
5. Volunteer Coordinator: The Volunteer Coordinator's primary task
is to identify operations or programs
that will need assistance in running
or operating and then filling those tasks
with volunteers from the membership.
The VC shall identify the Club's annual
volunteer needs, prepare detailed descriptions
of all volunteer responsibilities for
the respective needs and communicate
information regarding volunteer needs
so that the Age Group Coordinators (AGCs)
can effectively inform the parents of
the opportunities to serve the Club and
recover their volunteer deposit. The
VC will coordinate and deploy volunteers
and delegate the tasks to be performed
by the volunteers. The VC will manage
the processing of volunteer reimbursement
forms to coordinate reimbursement with
the Club's Financial Officer.
6. Age Group Coordinator: An Age Group
Coordinator (AGC) works under the direction
of the Divisional Directors and the BUSC
Registrar. The AGCs, find house team coaches,
assign players to teams; notify coaches
of any changes that occur during the season,
such as change of practice field/time;
pass out league information, forms and
awards for the teams within their age group.
The Age Group Coordinator is the first
point of contact regarding player problems
or questions regarding the league. These
persons provide specific individuals for
coaches and parents to contact concerning
any questions and/or problems.
ARTICLE 2 - STANDING COMMITTEES
The following standing committees and
others as needed shall be appointed by
the President yearly, if necessary: The
Committee Chairpersons shall prepare
a report of the duties, responsibilities,
goals and accomplishments at the AGM.
1. Rules and Revisions
Committee: This Committee shall review
and recommend changes to the BUSC Constitution,
By-Laws, General Procedures, PIMs, and
Reference Manuals. Shall be made up of
the Secretary (Chair), and the other
members of the Executive Committee.
2. Protest, Appeals
and Disciplinary Committee: This Committee
shall review all matters regarding subject
actions pertaining to BUSC. This Committee
shall be made up of the Division 4 Director
(Chair), Director of Officiating and
Vice President.
3. Audit Committee: This
Committee shall review, twice annually,
all financial records pertaining to BUSC
General Fund and Field Fund for correctness
of records and appropriateness of expenditures.
At least one meeting will be held for
the express purpose of auditing the Annual
Cash Flow Report. The Committee shall
report findings to the Board of Directors.
This Committee shall be made up of the
Director of Player Development (Chair),
Secretary and Match Secretary.
4. Scholarship
Committee: In
conjunction with the DoC, this Committee
shall review for approval all requests
for training scholarships. This Committee
shall be made up of the Vice President
(Chair) and the Division Directors.
ARTICLE 3 – MEMBERSHIP
Any applicant for membership in BUSC
shall submit yearly, with the appropriate
fee(s):
1. Properly completed registration form
prepared in accordance with the current
CYSA registration instructions and procedures.
2. Upon initial registration proof of
place and date of birth.
ARTICLE 4 – MEETINGS
Regular meetings of the Board of Directors
will be held monthly. Minutes shall be
kept and distributed. When urgent matters
arise which require immediate action,
the appropriate Board member shall canvass
all Board members by telephone or e-mail.
After presentation and discussion of
the matter(s), the appropriate Board
member shall poll and record each member's
vote. A majority of the Board shall constitute
authority for the appropriate Board Member
to proceed as directed. Such matters
shall be an item of business at the next
regularly scheduled board meeting. Anyone
wishing to speak before the Board must
notify the Board of Directors in writing,
by the first of the month in which they
wish to appear. Request should be sent
to the official mailing address of BUSC.
The agenda for regular meetings may be
as follows:
1. Call
to Order
2. Roll Call
3. Acceptance of Minutes
4.
Introduction of Guests
5.
Staff Reports
6. Unfinished
Business
7. New
Business
8. Member’s
Reports
9. Good
of Game
10. Adjournment
ARTICLE 5 – QUORUM
At all meetings of the Board of Directors,
fifty percent (50%) of the Board of Directors'
membership shall constitute a quorum
for the transaction of business. It
is strongly recommended that all Board
members attend a minimum of nine (9)
Board meetings annually or reconsider
his/her position on the Board.
ARTICLE 6 – COMMUNICATION
The Club Web Page, Club newsletter,
special mailings or e-mail shall be the
official communication vehicles for the
membership of BUSC.
ARTICLE 7 - SEASONAL YEAR
To be determined by the respective Associations.
ARTICLE 8 - PROTEST AND APPEALS
1. Only violations of the Constitution,
By-Laws, General Procedures or misapplication
of the "Laws of the Game" shall
be proper subjects to be considered for
action.
2. Protest or Appeals are to be in writing
and delivered to the Chairman of the
Protest, Appeals and Disciplinary Committee
within two (2) calendar days of the action
being protested or appealed. The fee
of $25.00 or must accompany the Protest
or Appeal and will be returned if the
committee votes to uphold the Protest
or Appeal. Any decision rendered by this
Committee may be appealed to the full
Board of Directors and then, if need
be, to the CYSA District III Protest
and Appeals Committee as per CYSA Constitution,
By-Laws, Rules and Regulations or to
the appropriate Association.
3. Upon rendering a decision, BUSC shall
forward a copy of its evidence, findings,
and decision to the CYSA District III
Office for future reference. All pertinent
data must be forwarded within fourteen
(14) days of BUSC decision.
4. In the matter of Protest and Appeals,
no person associated with the operation
of BUSC shall invoke the aid of the courts
of any state or of the United States
without first exhausting all available
remedies within the appropriate soccer
organization, including a final appeal
to the Annual General Meeting of the
USYSA.
ARTICLE 9 - FINANCIAL RESPONSIBILITY
BUSC shall not assume, nor be liable
for, the debts and/or the financial responsibilities,
either implied or incurred, of any Player,
Coach, Manager, Team Assistant, Club
Official or Referee from any Member Team,
Club or Organization without prior approval
of the BUSC Board of Directors.
ARTICLE 10 - LIABILITY PROTECTION
The Executive Committee shall insure
all officers of the BUSC Board of Directors
and officials of member teams are covered
against personal liability claims. Coverage
shall be obtained from the California
Youth Soccer Association or privately
obtained liability insurance for performing
acts and duties directly related to the
work of BUSC.
ARTICLE 11 – DISSOLUTION
Should BUSC be dissolved, all assets
remaining after payment of all debts
shall be distributed as directed by the
Executive Committee to a nonprofit fund,
foundation, or corporation, which is
organized and operated exclusively for
the purpose of the development of youth
soccer.
ARTICLE 12 - RULES OF ORDER
Robert's Rules of Order shall be deemed
as adopted at all meetings of BUSC, unless
otherwise agreed to by the participants,
insofar as such rules are not inconsistent
with or in conflict with the Constitution,
By-Laws, General Procedures, and PIMs
of BUSC or of any organization with which
BUSC is affiliated.
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