ARTICLE 1 - BOARD OF DIRECTORS, EXECUTIVE COMMITTEE & STAFF

A. BOARD OF DIRECTORS

1. The Ballistic United Soccer Club (BUSC) Board of Directors shall be comprised of a minimum of the following members: President, Vice President, Treasurer and Secretary.

2. The Board of Directors shall manage the operation of BUSC and shall establish and implement BUSC policy, rules and procedures. The Board of Directors shall also promote and execute all duties necessary for the proper management of BUSC. Each Director shall have the authority to manage the office assigned and may add to his or her staff all assistants as deemed necessary. No approval for assistants by a majority of the Board of Directors is necessary.

3. The Board of Directors shall be responsible for and have the sole authority for being familiar with, interpreting, implementing and enforcing the Constitution, By-Laws, General Procedures and Policy Interpretation Memoranda of BUSC and all applicable Rules and Regulations of the Associations with which BUSC is affiliated.

4. The Board of Directors shall have the right and authority to suspend, bar completely or otherwise discipline any team, player, coach, manager, team assistant, Club official or any other person associated with the operation and management of BUSC.

5. The Board of Directors shall appoint as many members to its Board as deemed necessary for the management of BUSC. Members shall perform duties in a timely manner and have responsibilities as described in the BUSC Job Description for their position.

6. President: The President shall chair and conduct all meetings of the Board of Directors and shall cast a vote only in the case of a tie. The President shall execute all documents on behalf of BUSC after approval of the Board of Directors. The President shall also appoint representatives to other than standing committees, boards and other functions, which affect BUSC. In the event one or more Board of Director positions become vacant, the President shall nominate a replacement for the vacant Board of Director position(s). The nominee will become a member of the Board upon majority vote. The President will also review all Board of Director job descriptions yearly.

7. Vice President : In the absence of the President, the Vice-President shall preside at meetings of the Board of Directors. The Vice President shall retain a vote while presiding at meetings in the absence of the President. The Vice President shall also chair all special events. The Vice President shall oversee all operations of BUSC tournaments and jamborees. The Vice President shall select and order club and tournament trophies, pins and patches. The Vice President will also oversee the team picture process and shall chair the Scholarship Committee.

8. Treasurer: The Treasurer shall collect all revenue directed to BUSC, shall give all receipts for all revenue collected and shall deposit all revenue collected in a recognized bank in the name of BUSC. The Treasurer shall manage the accounting books, financial documents and checks in the name of BUSC. The receipt book, vouchers and accounting ledger shall be properly balanced and produced when requested by the Board of Directors. The Treasurer shall make monthly and annual financial reports to the Board of Directors, and will produce the final annual budget. The Treasurer shall be responsible for preparing any and all documents pursuant to the Articles of Incorporation and tax exemption status of BUSC, and will work with all necessary third parties for the proper and timely filing of tax returns. All accounts shall be paid by check. Any check over the amount of $5,000 shall bear any two (2) signatures of the following positions: Treasurer, Vice-President or President. At no time shall any related parties be the two (2) signatures on a check, regardless to whom the check is payable.

9. Secretary: The Secretary shall provide timely notice of and the agenda for all BUSC meetings, shall record the attendance and minutes of all meetings of both the Board of Directors and Executive Committee, and shall provide draft copies of the minutes for approval at the next scheduled meeting. The Secretary shall maintain all club correspondence, official documents and guidelines. The Secretary shall chair the Rules and Revisions Committee.

10. Director of Player Development: The Director of Player Development (“DPD”) shall be responsible for the identification and development of soccer players. The DPD shall also provide guidance and assistance to the Director of Coaching and will oversee the development and performance of BUSC coaching and player training programs. The DPD shall chair the Audit Committee.

11. Division 1 Director: The Division 1 Director shall oversee the Division 1 program/teams and shall act as the liaison and ombudsman for and between the Board and the Division 1 players, their parents, Director of Coaching and the Division 1 coaches. The Division 1 Director shall assist in the registration of Division 1 players, shall organize and participate in placements (formerly tryouts) and Division 1 team selection/formation. This Director shall also assist in the selection and hiring of coaches. The Division 1 Director shall be the club representative to the Division 1 league Games Committee and league related Tournaments.

12. Division 3 Director: The Division 3 Director shall oversee the Division 3 program/teams and shall act as the liaison and ombudsman for and between the Board and the Division 3 players, their parents, Director of Coaching and the Division 3 coaches. The Division 3 Director shall assist in the registration of Division 3 players, shall organize and participate in placements (formerly tryouts) and Division 3 team selection/formation. This Director shall also assist in the selection and hiring of coaches. The Division 3 Director shall be the club representative to the Division 3 league Games Committee and league related Tournaments.

13. Division 4 Director: The Division 4 Director shall oversee the Division 4 program/teams and shall act as the liaison and ombudsman for and between the Board and the Division 4 players, their parents, Director of Coaching and the Division 4 coaches. The Division 4 Director shall assist in the registration of Division 4 players and Division 4 team formation. The Division 4 Director shall be the club representative to the Division 4 league related Tournaments. This Director shall also chair the Protest, Appeals and Disciplinary Committee.

14. Director of Information and Technology: The Director of IT shall create and maintain a web page for BUSC. This director shall also ensure that there is the timely posting of information provided by the Board of Directors or other items as appropriate. This Director will review and make recommendations relating to technology, communications and/or the web page.

15. Director of Marketing: This Director shall create, manage and maintain the marketing of BUSC. The Director of Marketing shall prepare and distribute club communiqué, press releases and coordinate game result publicity with local newspapers. The DoM shall also work with the Vice President to ensure the proper marketing of special events.

16. Fields Director: The Field Director shall secure and coordinate soccer fields for use by BUSC. This Director shall coordinate with the Match Secretary on all field requirements, be responsible for the layout and lining of fields and shall manage field set up and take down. The Field Director shall also coordinate with the Director of Equipment as it pertains to the purchase or repair of goals, nets, corner flags and other game related equipment. The Field Director shall prepare and submit proper field permit request forms to the City of Pleasanton for field use, shall act as the club representative to the City Sport Council and shall work with City representatives regarding field conditions and closures.

17. Equipment Director: The Equipment Director shall order, inventory, maintain and make recommendations regarding soccer related equipment, uniforms and wearables. The Equipment Director shall coordinate with the Director of Coaching regarding vendor and uniform selection, and shall coordinate with the club tournament directors regarding the design, selection, purchase and ordering of pins, tee shirts, wearables or other items for sale at tournaments.

18. Match Secretary:The Match Secretary shall schedule all Division 1, 3 and 4 games involving BUSC players. The Match Secretary shall coordinate with the Field Director for game field requirements and shall coordinate with the Director of Coaching regarding practice field assignments.

19. Director of Officiating: The Director shall serve as the BUSC liaison to the Pleasanton Soccer Referees Association. This Director shall ensure assignment of referees to all league and practice games.

B. EXECUTIVE COMMITTEE

1. The Executive Committee of the Board of Directors shall be elected at the BUSC Annual General Meeting. The term of office shall be as determined by the BUSC Constitution.

2. The officers of the Executive Committee shall be comprised of the President, Vice President, Secretary, Treasurer, and one member at large.

3. The elected officers and the member at large shall constitute the Executive Committee of BUSC. The Executive Committee, under the direction of the President, shall set forth BUSC policy and implement the policy in the best interest of BUSC. The President shall be the Chief Operating Officer and Chief Executive Officer of BUSC. The President shall report to the Board of Directors at regular monthly meetings.

4. The Executive Committee will produce the yearly budget and present the budget to the voting members of the Board of Directors for approval. Approval of the voting members of the Board of Directors is necessary. If the budget is not acceptable to the voting members of the Board of Directors, the budget shall be returned to the Executive Committee with Board of Directors' recommendations for adjustments. The adjusted budget shall again be presented to the voting members of the Board of Directors for approval.

5. If an Executive Committee member violates the Constitution or governing by-laws of BUSC, PYSL, CYSA, or other soccer related governing bodies, the remainder of the Executive Committee shall be empowered to remove said Executive Committee member by ballot vote after a proper hearing. A new member will be nominated and elected to office within 45 days of the vacancy. The election will be called for by any remaining members of the elected officials. A member of the Executive Committee or appointed Board of Directors may be removed by two-thirds (2/3) vote of the Board of Directors.

6. When an Executive Committee member's term is completed, the Board of Directors shall determine if the Executive Committee member is to be given a vote of confidence and re-nominated for a new term. A vote of confidence by the Board of Directors shall be done without the person to be nominated or re-nominated present. Discussion should be open and frank. When the Board of Directors decides to nominate or re-nominate an Executive Committee member, the members of the Board of Directors are encouraged to vote for that candidate during elections at the Annual General Meeting.

7. The Executive Committee shall meet whenever the President deems it necessary or if the President is instructed to do so by two (2) or more members of the Executive Committee. Minutes of the discussion of this meeting shall be distributed to the Board of Directors.

C. STAFF POSITIONS

1. Division 1 Technical Director: The Division 1 Technical Director develops, implements and manages the club training program for Division 1 soccer players per the terms and conditions of the contract. The Technical Director organizes and runs placements, assists in the formation of teams, selects and recommends for Board of Director approval all Division 1 coaches. The Technical Director establishes a player curriculum to develop a consistent playing philosophy for use through all levels and ages.

2. Division 3 Technical Director: The Division 3 Technical Director develops, implements and manages the club training program for Division 3 soccer players per the terms and conditions of the contract. The Technical Director, organizes and runs placements, assists in the formation of teams, selects and recommends for Board of Director approval all Division 3 trainers.

3. Division 4 Technical Director: The Division 4 Technical Director develops, implements and manages the club training program for Division 4 soccer players per the terms and conditions of the contract. The Technical Director, organizes and runs training sessions and camps for Division 4 players.

4. Registrar: The Registrar is responsible for all BUSC player registration including approval of scholarships for registration. The Registrar coordinates registration and effects player adds, drops and transfers. The Registrar issues player passes and other appropriate documentation to players and coaches. The Registrar manages the Age Group Coordinators and handles Club insurance papers, medical forms for players.

5. Volunteer Coordinator: The Volunteer Coordinator's primary task is to identify operations or programs that will need assistance in running or operating and then filling those tasks with volunteers from the membership. The VC shall identify the Club's annual volunteer needs, prepare detailed descriptions of all volunteer responsibilities for the respective needs and communicate information regarding volunteer needs so that the Age Group Coordinators (AGCs) can effectively inform the parents of the opportunities to serve the Club and recover their volunteer deposit. The VC will coordinate and deploy volunteers and delegate the tasks to be performed by the volunteers. The VC will manage the processing of volunteer reimbursement forms to coordinate reimbursement with the Club's Financial Officer.

6. Age Group Coordinator: An Age Group Coordinator (AGC) works under the direction of the Divisional Directors and the BUSC Registrar. The AGCs, find house team coaches, assign players to teams; notify coaches of any changes that occur during the season, such as change of practice field/time; pass out league information, forms and awards for the teams within their age group. The Age Group Coordinator is the first point of contact regarding player problems or questions regarding the league. These persons provide specific individuals for coaches and parents to contact concerning any questions and/or problems.

ARTICLE 2 - STANDING COMMITTEES

The following standing committees and others as needed shall be appointed by the President yearly, if necessary: The Committee Chairpersons shall prepare a report of the duties, responsibilities, goals and accomplishments at the AGM.

1. Rules and Revisions Committee: This Committee shall review and recommend changes to the BUSC Constitution, By-Laws, General Procedures, PIMs, and Reference Manuals. Shall be made up of the Secretary (Chair), and the other members of the Executive Committee.

2. Protest, Appeals and Disciplinary Committee: This Committee shall review all matters regarding subject actions pertaining to BUSC. This Committee shall be made up of the Division 4 Director (Chair), Director of Officiating and Vice President.

3. Audit Committee: This Committee shall review, twice annually, all financial records pertaining to BUSC General Fund and Field Fund for correctness of records and appropriateness of expenditures. At least one meeting will be held for the express purpose of auditing the Annual Cash Flow Report. The Committee shall report findings to the Board of Directors. This Committee shall be made up of the Director of Player Development (Chair), Secretary and Match Secretary.

4. Scholarship Committee: In conjunction with the DoC, this Committee shall review for approval all requests for training scholarships. This Committee shall be made up of the Vice President (Chair) and the Division Directors.

ARTICLE 3 – MEMBERSHIP

Any applicant for membership in BUSC shall submit yearly, with the appropriate fee(s):

1. Properly completed registration form prepared in accordance with the current CYSA registration instructions and procedures.

2. Upon initial registration proof of place and date of birth.

ARTICLE 4 – MEETINGS

Regular meetings of the Board of Directors will be held monthly. Minutes shall be kept and distributed. When urgent matters arise which require immediate action, the appropriate Board member shall canvass all Board members by telephone or e-mail. After presentation and discussion of the matter(s), the appropriate Board member shall poll and record each member's vote. A majority of the Board shall constitute authority for the appropriate Board Member to proceed as directed. Such matters shall be an item of business at the next regularly scheduled board meeting. Anyone wishing to speak before the Board must notify the Board of Directors in writing, by the first of the month in which they wish to appear. Request should be sent to the official mailing address of BUSC. The agenda for regular meetings may be as follows:

1. Call to Order
2. Roll Call
3. Acceptance of Minutes
4. Introduction of Guests
5. Staff Reports
6. Unfinished Business
7. New Business
8.  Member’s Reports
9.  Good of Game
10. Adjournment

ARTICLE 5 – QUORUM

At all meetings of the Board of Directors, fifty percent (50%) of the Board of Directors' membership shall constitute a quorum for the transaction of business.  It is strongly recommended that all Board members attend a minimum of nine (9) Board meetings annually or reconsider his/her position on the Board.

ARTICLE 6 – COMMUNICATION

The Club Web Page, Club newsletter, special mailings or e-mail shall be the official communication vehicles for the membership of BUSC.

ARTICLE 7 - SEASONAL YEAR

To be determined by the respective Associations.

ARTICLE 8 - PROTEST AND APPEALS

1. Only violations of the Constitution, By-Laws, General Procedures or misapplication of the "Laws of the Game" shall be proper subjects to be considered for action.

2. Protest or Appeals are to be in writing and delivered to the Chairman of the Protest, Appeals and Disciplinary Committee within two (2) calendar days of the action being protested or appealed. The fee of $25.00 or must accompany the Protest or Appeal and will be returned if the committee votes to uphold the Protest or Appeal. Any decision rendered by this Committee may be appealed to the full Board of Directors and then, if need be, to the CYSA District III Protest and Appeals Committee as per CYSA Constitution, By-Laws, Rules and Regulations or to the appropriate Association.

3. Upon rendering a decision, BUSC shall forward a copy of its evidence, findings, and decision to the CYSA District III Office for future reference. All pertinent data must be forwarded within fourteen (14) days of BUSC decision.

4. In the matter of Protest and Appeals, no person associated with the operation of BUSC shall invoke the aid of the courts of any state or of the United States without first exhausting all available remedies within the appropriate soccer organization, including a final appeal to the Annual General Meeting of the USYSA.

ARTICLE 9 - FINANCIAL RESPONSIBILITY

BUSC shall not assume, nor be liable for, the debts and/or the financial responsibilities, either implied or incurred, of any Player, Coach, Manager, Team Assistant, Club Official or Referee from any Member Team, Club or Organization without prior approval of the BUSC Board of Directors.

ARTICLE 10 - LIABILITY PROTECTION

The Executive Committee shall insure all officers of the BUSC Board of Directors and officials of member teams are covered against personal liability claims. Coverage shall be obtained from the California Youth Soccer Association or privately obtained liability insurance for performing acts and duties directly related to the work of BUSC.

ARTICLE 11 – DISSOLUTION

Should BUSC be dissolved, all assets remaining after payment of all debts shall be distributed as directed by the Executive Committee to a nonprofit fund, foundation, or corporation, which is organized and operated exclusively for the purpose of the development of youth soccer.

ARTICLE 12 - RULES OF ORDER

Robert's Rules of Order shall be deemed as adopted at all meetings of BUSC, unless otherwise agreed to by the participants, insofar as such rules are not inconsistent with or in conflict with the Constitution, By-Laws, General Procedures, and PIMs of BUSC or of any organization with which BUSC is affiliated.