BALLISTIC UNITED SOCCER CLUB
POLICY INTERPRETATION MEMORANDA (PIMs)
July 2005

PIM SUBJECT

68-1 DECISION MAKING POLICY
68-2-05 PLAYING TIME
68-3-05 EXPENDITURES
68-5-05 PICKING UP PLAYERS-HIGHER LEVEL-SAME AGE GROUP
68-6-00 BUSC TOURNAMENTS
69-1-05 BUSC FIELDS
70-1-05 BUSC PARADE
89-2-05 SELECTION OF DIVISION 1 AND 3 COACHES
90-2 FIELD RIGHTS POLICY
97-1-05 REGISTRATION REFUND POLICY
97-2 SPONSORS
97-3-06 PLAYER TRANSFERS
97-5-05 PAYMENTS TO BOARD MEMBERS
97-7 GUESTS AT BOARD MEETINGS
00-1-05 BUSC WEB PAGE
00-2 LEAGUE DRESS CODE
01-1-05 FIFTH EXECUTIVE COMMITTEE MEMBER
01-2-04 PLAYING OUTSIDE OF AGE GROUP
02-1-05 “Y” LEAGUE AND NORCAL
05-1 FIELD FUND
05-2 GENERAL FUND
06-1 COMPETITVE TEAM FORMATION
PIM 06-2 COMPETITIVE FEE PAYMENTS

PIM 68-1: DECISION-MAKING POLICY

The following will be used as a basis to make decisions for BUSC.

1. Is it good for the player
2. Is it good for the club
3. Is it good for the sport

PIM 68-2-05: PLAYING TIME:

Except for Division 1 and 3, every player must play at least an average of 50% of every game. This applies to practice, scrimmages, league play and tournaments. The only exception is in the case of a discipline action, which needs to be communicated to the Director of Division 4.

PIM 68-3-05: EXPENDITURES

A BUSC board member does not need board approval for an expenditure, as long as it has been budgeted for in the BUSC annual budget. If it is a non-budgeted item, the expenditure must be $300 or less. All expenses in excess of $300 shall require a purchase order, a copy of which must be submitted to the Treasurer for the purpose of tracking expenditures. A Request for Payment form must be submitted to the Treasurer for reimbursement when no receipt or invoice is available.

PIM 68-5-05: PICKING UP PLAYERS - HIGHER LEVEL - SAME AGE GROUP

If a team's roster falls below 18 players and the coach wants to add a player(s), from a lower Division by picking up a player that is already on another team roster, the following must be done.

1. Contact the appropriate Divisional Director - explain your intent
2. Notify the player's coach.
3. Contact the player's parents and player.
4. Complete paperwork for transfer, player pass, etc.

A BUSC coach should never keep a player back, when the player has an opportunity to play at a higher level in the same age group. However, a coach may only pull up one player off of a given team during that team’s league season. After the team has completed its season, any number of players may be picked up.

PIM 68-6-00: BUSC TOURNAMENTS

All designated BUSC teams are expected to participate in our own BUSC tournaments.

PIM 69-1-05: BUSC FIELDS

BUSC will not set up fields for use during the week (Monday - Friday) except for a special event.

PIM 70-1-05: BUSC PARADE

All teams under 12 and younger except Division 1 or 3 shall participate in the annual parade. There are no exceptions.

PIM 89-2-05: SELECTION OF DIVISION 1 AND 3 COACHES

The BUSC Director of Coaching finds candidates through resumes that are on file, by making personal contacts, written notice or on the web page.

The Director of Coaching makes his/her recommendation to the Board of Directors. The BUSC Board of Directors will vote on the candidates.

PIM 90-2 FIELD RIGHTS POLICY - IF A CONFLICT OCCURS

Field rights will be determined in the following order:

1. Scheduled league game - hosting a team out of town.
2. Scheduled league game
3. Classifications - highest Division takes precedence
4. The oldest age group
5. One team plays right after the other team, coin flip decides which team plays first. Winner plays first.
6. Coin flip - one team plays - the other team reschedules the game with the our club Match Secretary
7. Scheduled practice game

PIM 97-1-05 SUBJECT: REGISTRATION REFUND POLICY

Refunds will be granted for registered players for any reason until Opening Day.

A $20 service fee will be withheld for refunds requested by May 31st. A $50 service fee will be withheld for refunds requested between June 1st and Opening Day.

All requests for refunds must be submitted in writing.

After opening day, no refunds will be granted for any reason.

PIM 97-2: SPONSORS

The Ballistic United Soccer Club policy on sponsors for teams and on displaying sponsor’s names shall follow these guidelines:

1. No team will display the name or logo of any business involved in the sale of alcohol or tobacco or any product deemed inappropriate by the Board of Directors.

2. Teams will be allowed to display a sponsor’s name or logo on jersey or shorts after getting board approval. Names or logos on other items (warm ups, practice shirts, etc.) require no approval, but are subject to item no. 1 above.

PIM 97-3-06: PLAYER TRANSFERS

The Ballistic United Soccer Club policy on player transfers is:

1.  Any player wishing to transfer to the BUSC club will be welcomed to play in the club as long as all paperwork is approved by the former club. Additionally, all BUSC paperwork and applicable fees must be submitted at the same time.

2.  Any player wishing to transfer out of BUSC to another club will be granted his request as long as all annual fees are paid in full by the player who is leaving the club. Once all payments have been received by BUSC, the required paperwork will be signed so the transfer can be initiated.

PIM 97-5-05: PAYMENTS TO BOARD MEMBERS

No payment by cash or check will be made to any member of the Board of Directors, their immediate family or household member, except under the following circumstance.

1. It is repayment for a specific expense incurred and is supported by submittal of an invoice, receipt -or-

2. It is payment for a specific service that was pre-approved by a majority vote of the members of the board, the affected member abstaining.

3. Checks to board members or their family members must have the signatures of the other two Executive Committee members.

PIM 97-7: GUESTS AT BOARD MEETINGS

Guests are welcomed at all board meetings, and may attend any board meeting but may not participate in discussions except on the subject they have requested to speak on in advance.

Anyone wishing to speak at a board meeting must notify the Board of Directors in advance. If the guest wishes the subject to be acted on by the board at that meeting, they must notify the board in writing by the first of the month in which they wish to appear.

PIM 00-1-05: BUSC WEB PAGE

BUSC will develop and maintain an official club web page. The page will be used for the dissemination of club information regarding the club’s goals, membership, rules, scheduled events, activities and local community information

The page shall be under the administration of the BUSC Executive Committee with general supervision by the Director of Information and Technology. Final approval of posted items is vested in the executive committee. The club may employ a “Webmaster” to maintain the site.

The web page is to be kept current with up to date and useful information for the good of the club and the good of the game. Commercial or club related advertising will be allowed on the site. Links to appropriate soccer related organizations will be allowed. Minimum monthly updates are to include board meeting minutes and board decisions regarding the club.

BUSC Board Members, Age Group Coordinators and teams are encouraged to submit correctly formatted information to the Director of Information and Technology for forwarding to the Webmaster to be posted on the site.

PIM 00-2: LEAGUE DRESS CODE

All BUSC registered soccer players will wear only the official club uniform for all league and tournament play. A uniform is considered a jersey, shorts and socks. No substitutions are allowed for any reason.

For Division 1 and 3 teams:

Club issued training shirts will be worn for warm up during all league and tournament play.

Club approved warm-ups are recommended to be worn for all league and tournament play.

The Ballistic home color is gold and the away color is white.

Failure to comply with the above dress code requirements shall deny the player the right to play until the violation is remedied.

PIM 01-1 SUBJECT: FIFTH EXECUTIVE COMMITTEE MEMBER

A fifth member of the Executive Committee shall be selected annually by the four elected members of the Executive Committee. This member will serve for one year, and may be re-selected after their term, but may not serve for more than two consecutive years.

The fifth member will be selected at the first regularly scheduled meeting of the Board of Directors following the Annual General Meeting. They will be selected from the membership of the Board of Directors.

The fifth member will perform the regular duties of their appointed position as well as acting as a full member of the Executive Committee.

PIM 01-2-04 SUBJECT: PLAYING OUTSIDE OF AGE GROUP

Players may play in an age group that is higher than that for which they would normally be eligible. Players selected to do so should rank in the top half of the team’s players and are expected to start most games.
This applies to Division I and III players only.

PIM 02-1-05: “Y” LEAGUE AND NORCAL

BUSC endorses and encourages participation in the “Y” League and NorCal Premier League. Registration fees derived from the participation in these leagues, and any other leagues separate and apart from CYSA shall be segregated and the segregated funds shall be used only in connection with those leagues and programs. BUSC shall deposit registration funds from these non-CYSA leagues in the General Fund checking account under separate budget categories. BUSC will generate expense checks from these categories as requested by invoice or on the BUSC Request for Payment form. In no case will checks written exceed the funds available in these budget categories.

PIM 05-1 FIELD FUND

These policy guidelines will be followed in administration and use of the BUSC Field Fund.

1. The BUSC Field Fund shall be maintained separately from the General Fund. Money raised through the sale of coupon books will be a source of revenue for the fund.

2. Money raised by the sale of coupon books or other Field fundraising activities shall be deposited in the General Fund and then expeditiously transferred from the General Fund checking account into a separate investment account each year.

3. The choice of investment vehicle will be guided by the BUSC “Statement of Investment Policy, Objectives and Guidelines” with the aim of minimizing risk while maximizing return.

4. Money from the Field Fund will only be used to procure, upgrade, enhance or provide field and field related attributes, including but not limited to turf, lighting, benches, goals and nets. Money from the Field Fund may also be used, upon Board approval to procure, upgrade, enhance or maintain capital equipment or improvements.

5. Upon Board approval, money may be loaned from the Field Fund to the General Fund for operating expenses. Loans must be repaid as expeditiously as possible.

PIM 05-2 GENERAL FUND

Operating income and expenses will be handled through use of a General Fund checking account. The General Fund checking account shall be maintained with separate budget categories in accordance with the Annual Budget. Monthly and annual reports of receipts and expenditures shall be presented to the Board of Directors.

PIM 06-1 COMPETITITVE TEAM FORMATION

It is the philosophy and policy of the BUSC Board of Directors to field the best team possible at all competitive levels while developing players who reside in Pleasanton. This philosophy will be considered in all cases when evaluating whether to approve more that three out of town players being rostered to any one BUSC Division 1 or 3 team.

PIM 06-2 COMPETITIVE FEE PAYMENTS                

Competitive fees for Division 1 and 3 are due in three equal installments, on June 1st, August 1st and October 1st. Players who register for competitive teams after their original formation will pay fees as follows:

Players registering up to July 31st will pay the full amount. For players registering between August 1st and September 30th the amount will be two-thirds of the original fee. Players registering for competitive teams any time after October 1st will pay one-third the original fee.