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Policy Interpretation
Memoranda (PIMs) |
BALLISTIC UNITED SOCCER CLUB
POLICY INTERPRETATION MEMORANDA (PIMs)
July 2005
PIM SUBJECT
68-1 DECISION MAKING POLICY
68-2-05 PLAYING TIME
68-3-05 EXPENDITURES
68-5-05 PICKING UP PLAYERS-HIGHER LEVEL-SAME AGE GROUP
68-6-00 BUSC TOURNAMENTS
69-1-05 BUSC FIELDS
70-1-05 BUSC PARADE
89-2-05 SELECTION OF DIVISION 1 AND 3 COACHES
90-2 FIELD RIGHTS POLICY
97-1-05 REGISTRATION REFUND POLICY
97-2 SPONSORS
97-3-06 PLAYER TRANSFERS
97-5-05 PAYMENTS TO BOARD MEMBERS
97-7 GUESTS AT BOARD MEETINGS
00-1-05 BUSC WEB PAGE
00-2 LEAGUE DRESS CODE
01-1-05 FIFTH EXECUTIVE COMMITTEE MEMBER
01-2-04 PLAYING OUTSIDE OF AGE GROUP
02-1-05 “Y” LEAGUE AND NORCAL
05-1 FIELD FUND
05-2 GENERAL FUND
06-1 COMPETITVE TEAM FORMATION
PIM 06-2 COMPETITIVE FEE PAYMENTS
PIM 68-1: DECISION-MAKING POLICY
The following will be used as a basis to make decisions for BUSC.
1. Is it good for the player
2. Is it good for the club
3. Is it good for the sport
PIM 68-2-05: PLAYING TIME:
Except for Division 1 and 3, every player must play at least an average of
50% of every game. This applies to practice, scrimmages, league play and tournaments.
The only exception is in the case of a discipline action, which needs to be
communicated to the Director of Division 4.
PIM 68-3-05: EXPENDITURES
A BUSC board member does not need board approval for an expenditure, as long
as it has been budgeted for in the BUSC annual budget. If it is a non-budgeted
item, the expenditure must be $300 or less. All expenses in excess of $300
shall require a purchase order, a copy of which must be submitted to the Treasurer
for the purpose of tracking expenditures. A Request for Payment form must be
submitted to the Treasurer for reimbursement when no receipt or invoice is
available.
PIM 68-5-05: PICKING UP PLAYERS - HIGHER LEVEL - SAME AGE GROUP
If a team's roster falls below 18 players and the coach wants to add a player(s),
from a lower Division by picking up a player that is already on another team
roster, the following must be done.
1. Contact the appropriate Divisional Director - explain your intent
2. Notify the player's coach.
3. Contact the player's parents and player.
4. Complete paperwork for transfer, player pass, etc.
A BUSC coach should never keep a player
back, when the player has an opportunity to play at a higher level in the
same age group. However, a coach may only pull up one player off of a given
team during that team’s league season.
After the team has completed its season, any number of players may be picked
up.
PIM 68-6-00: BUSC TOURNAMENTS
All designated BUSC teams are expected to participate in our own BUSC tournaments.
PIM 69-1-05: BUSC FIELDS
BUSC will not set up fields for use during the week (Monday - Friday) except
for a special event.
PIM 70-1-05: BUSC PARADE
All teams under 12 and younger except Division 1 or 3 shall participate in
the annual parade. There are no exceptions.
PIM 89-2-05: SELECTION OF DIVISION 1 AND 3 COACHES
The BUSC Director of Coaching finds candidates through resumes that are on
file, by making personal contacts, written notice or on the web page.
The Director of Coaching makes his/her recommendation to the Board of Directors.
The BUSC Board of Directors will vote on the candidates.
PIM 90-2 FIELD RIGHTS POLICY - IF A CONFLICT OCCURS
Field rights will be determined in the following order:
1. Scheduled league game - hosting a team out of town.
2. Scheduled league game
3. Classifications - highest Division takes precedence
4. The oldest age group
5. One team plays right after the other team, coin flip decides which team
plays first. Winner plays first.
6. Coin flip - one team plays - the other team reschedules the game with the
our club Match Secretary
7. Scheduled practice game
PIM 97-1-05 SUBJECT: REGISTRATION REFUND POLICY
Refunds will be granted for registered players for any reason until Opening
Day.
A $20 service fee will be withheld for refunds requested by May 31st. A $50
service fee will be withheld for refunds requested between June 1st and Opening
Day.
All requests for refunds must be submitted in writing.
After opening day, no refunds will be granted for any reason.
PIM 97-2: SPONSORS
The Ballistic United Soccer Club policy
on sponsors for teams and on displaying sponsor’s names shall follow
these guidelines:
1. No team will display the name or logo of any business involved in the sale
of alcohol or tobacco or any product deemed inappropriate by the Board of Directors.
2. Teams will be allowed to display a
sponsor’s
name or logo on jersey or shorts after getting board approval. Names or logos
on other items (warm ups, practice shirts, etc.) require no approval, but
are subject to item no. 1 above.
PIM 97-3-06: PLAYER TRANSFERS
The Ballistic United Soccer Club policy on player transfers is:
1. Any player wishing to transfer to the BUSC
club will be welcomed to play in the club as long as all paperwork is approved
by the former club. Additionally, all BUSC paperwork and applicable fees
must be submitted at the same time.
2. Any player wishing to transfer out of BUSC
to another club will be granted his request as long as all annual fees are
paid in full by the player who is leaving the club. Once all payments have
been received by BUSC, the required paperwork will be signed so the transfer
can be initiated.
PIM 97-5-05: PAYMENTS TO BOARD MEMBERS
No payment by cash or check will be made to any member of the Board of Directors,
their immediate family or household member, except under the following circumstance.
1. It is repayment for a specific expense incurred and is supported by submittal
of an invoice, receipt -or-
2. It is payment for a specific service that was pre-approved by a majority
vote of the members of the board, the affected member abstaining.
3. Checks to board members or their family members must have the signatures
of the other two Executive Committee members.
PIM 97-7: GUESTS AT BOARD MEETINGS
Guests are welcomed at all board meetings, and may attend any board meeting
but may not participate in discussions except on the subject they have requested
to speak on in advance.
Anyone wishing to speak at a board meeting must notify the Board of Directors
in advance. If the guest wishes the subject to be acted on by the board at
that meeting, they must notify the board in writing by the first of the month
in which they wish to appear.
PIM 00-1-05: BUSC WEB PAGE
BUSC will develop and maintain an official
club web page. The page will be used for the dissemination of club information
regarding the club’s goals,
membership, rules, scheduled events, activities and local community information
The page shall be under the administration
of the BUSC Executive Committee with general supervision by the Director
of Information and Technology. Final approval of posted items is vested in
the executive committee. The club may employ a “Webmaster” to
maintain the site.
The web page is to be kept current with up to date and useful information
for the good of the club and the good of the game. Commercial or club related
advertising will be allowed on the site. Links to appropriate soccer related
organizations will be allowed. Minimum monthly updates are to include board
meeting minutes and board decisions regarding the club.
BUSC Board Members, Age Group Coordinators and teams are encouraged to submit
correctly formatted information to the Director of Information and Technology
for forwarding to the Webmaster to be posted on the site.
PIM 00-2: LEAGUE DRESS CODE
All BUSC registered soccer players will wear only the official club uniform
for all league and tournament play. A uniform is considered a jersey, shorts
and socks. No substitutions are allowed for any reason.
For Division 1 and 3 teams:
Club issued training shirts will be worn for warm up during all league and
tournament play.
Club approved warm-ups are recommended to be worn for all league and tournament
play.
The Ballistic home color is gold and the away color is white.
Failure to comply with the above dress code requirements shall deny the player
the right to play until the violation is remedied.
PIM 01-1 SUBJECT: FIFTH EXECUTIVE COMMITTEE MEMBER
A fifth member of the Executive Committee shall be selected annually by the
four elected members of the Executive Committee. This member will serve for
one year, and may be re-selected after their term, but may not serve for more
than two consecutive years.
The fifth member will be selected at the first regularly scheduled meeting
of the Board of Directors following the Annual General Meeting. They will be
selected from the membership of the Board of Directors.
The fifth member will perform the regular duties of their appointed position
as well as acting as a full member of the Executive Committee.
PIM 01-2-04 SUBJECT: PLAYING OUTSIDE OF AGE GROUP
Players may play in an age group that
is higher than that for which they would normally be eligible. Players selected
to do so should rank in the top half of the team’s players and are
expected to start most games.
This applies to Division I and III players only.
PIM 02-1-05: “Y” LEAGUE
AND NORCAL
BUSC endorses and encourages participation
in the “Y” League
and NorCal Premier League. Registration fees derived from the participation
in these leagues, and any other leagues separate and apart from CYSA shall
be segregated and the segregated funds shall be used only in connection with
those leagues and programs. BUSC shall deposit registration funds from these
non-CYSA leagues in the General Fund checking account under separate budget
categories. BUSC will generate expense checks from these categories as requested
by invoice or on the BUSC Request for Payment form. In no case will checks
written exceed the funds available in these budget categories.
PIM 05-1 FIELD FUND
These policy guidelines will be followed in administration and use of the
BUSC Field Fund.
1. The BUSC Field Fund shall be maintained separately from the General Fund.
Money raised through the sale of coupon books will be a source of revenue for
the fund.
2. Money raised by the sale of coupon books or other Field fundraising activities
shall be deposited in the General Fund and then expeditiously transferred from
the General Fund checking account into a separate investment account each year.
3. The choice of investment vehicle will
be guided by the BUSC “Statement
of Investment Policy, Objectives and Guidelines” with the aim of minimizing
risk while maximizing return.
4. Money from the Field Fund will only be used to procure, upgrade, enhance
or provide field and field related attributes, including but not limited to
turf, lighting, benches, goals and nets. Money from the Field Fund may also
be used, upon Board approval to procure, upgrade, enhance or maintain capital
equipment or improvements.
5. Upon Board approval, money may be loaned from the Field Fund to the General
Fund for operating expenses. Loans must be repaid as expeditiously as possible.
PIM 05-2 GENERAL FUND
Operating income and expenses will be handled through use of a General Fund
checking account. The General Fund checking account shall be maintained with
separate budget categories in accordance with the Annual Budget. Monthly and
annual reports of receipts and expenditures shall be presented to the Board
of Directors.
PIM 06-1 COMPETITITVE TEAM FORMATION
It is the philosophy
and policy of the BUSC Board of Directors to field the best team possible at
all competitive levels while developing players who reside in Pleasanton. This
philosophy will be considered in all cases when evaluating whether to approve
more that three out of town players being rostered to any one BUSC Division
1 or 3 team.
PIM 06-2 COMPETITIVE FEE PAYMENTS
Competitive fees for Division 1 and 3 are due in three equal installments,
on June 1st, August 1st and October 1st. Players who register for competitive
teams after their original formation will pay fees as follows:
Players registering up to July 31st will pay the full amount. For players
registering between August 1st and September 30th the amount will be two-thirds
of the original fee. Players registering for competitive teams any time after
October 1st will pay one-third the original fee.
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